Why Budgeting Matters

Budgeting is key to keeping care recipients safe, comfortable, and at home for as long as possible. Care Managers have the important task of managing limited resources, especially funding.

A well-planned budget ensures:

  • Funds are used effectively to meet the care recipient’s goals and improve their well-being.
  • Service providers are paid on time, avoiding any disruptions in care.

The Good News: Budgeting Doesn’t Have to Be Hard!

1. Use the Local Guardians Budget Tool

Excel Budget Tool:
This tool makes budgeting easier by automatically calculating income based on funding levels and supplements.

Here’s what you can do:

  • Enter weekly care hours and one-off expenses (like equipment costs).
  • Test different service options to see if the budget works and aligns with the recipient’s care goals.

Key Rule:
Never let the total monthly accumulated funding (like a bank account balance) drop below zero. If it does, bills can’t be paid, and care will be interrupted.

2. Focus on Weekly Care Hours

Weekly care hours are the heart of the budget. Pay close attention as mistakes often happen here.

Hourly Rate Tip:
Minor variances in hourly rates do occur but aren’t generally cause for concern. That said, watch out for errors when shifts are booked on weekends or public holidays, as these have higher rates.


3. Use Approximate Rates

You don’t need exact numbers to create a good budget.

Here’s how to keep it simple:

  • Use standard industry rates for your area.
  • Add a small buffer (around 10%) to cover unexpected costs or rate changes.
  • Don’t stress over perfect rates—allow flexibility to switch service providers without constant budget updates


4. Don’t Wait for Perfection

Start budgeting with estimates instead of delaying services.

Example: If you need a wheelchair, use a rough cost estimate instead of waiting for a formal quote. You can adjust the budget once you have the final amount.

Final Thoughts

Budgeting is an ongoing process—it doesn’t have to be perfect. Think of it as forecasting the future, not predicting it exactly.

Focus on the essentials:

  • Monitor weekly care hours.
  • Keep track of the accumulated funding balance.
  • Adjust as needed to maximise resources and keep care services running smoothly.

By focusing on key areas and staying adaptable, you can confidently manage resources and ensure uninterrupted care.